Start with the recurring problem
Before installing a new tool, I keep a note of the tasks that repeatedly interrupt work. Finding a document, copying the same address and recovering an older draft are not glamorous problems. They are good candidates for small improvements because the benefit arrives every day rather than only during setup.
Prefer an easy exit
A tool earns trust when its files remain understandable outside the application. Plain text, ordinary folders and common export formats make it easier to leave. This is not an argument against sophisticated software. It is a reason to check what happens to your work when the subscription ends or the service changes.
One shortcut at a time
Learning twenty shortcuts at once rarely survives a busy week. Pick the action you repeat most, place the shortcut near the monitor and use it for a few days. Once it becomes automatic, add another. Small gains accumulate when they require less attention than the task they replace.
